Inspections

Quick-Log is the fastest way to record an inspection, from the BeePulse app on your phone. You tap one answer per screen, in the order you would check a frame, and you are done in about 30 seconds. Each Quick-Log calculates a health score for the hive. It works offline too: the inspection is saved on your phone and sent automatically when the signal returns.

Select a step to see where to tap

1. 1In the app, tap the + button and choose “Quick Log”, or scan the hive’s QR code (then the hive is already selected)
2. 2Select the hive you are inspecting
3. 3Tap one answer on each screen: Queen Status, Brood Pattern, Honey & Pollen Stores, Temperament. The app moves on by itself after each tap
4. 4On “Any Problems?” tick what you see, or “None”, and add a note if you want
5. 5On “What did you do?” expand only what applies: feeding, treatment or harvest. Skip it if none apply
6. 6On “Review & Save” check the summary, optionally set a follow-up date as a reminder, and tap “Save Inspection”
7. 7See the health score (0-100) and any recommendation

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Health Score

After each Quick-Log, BeePulse calculates a health score from 0 to 100 based on your observations. The score helps you quickly identify which hives need attention.

• 85-100: Excellent
• 70-84: Good
• 50-69: Fair
• 30-49: Poor
• 0-29: Critical

Instead of tapping, describe the hive out loud: the queen, the brood, the frames, the stores, any problem and what you did. BeePulse turns your words into a finished inspection that you can check before saving. It is made for the apiary, with gloves on and a smoker in your hand.

Select a step to see where to tap

1. 1Tap the + button and choose “Voice Inspection”, or open the hive and tap “Voice Inspection”
2. 2Select the hive (it is already selected if you started from the hive)
3. 3The first time, the app asks your permission to send the recording to the AI services (see the next step), and then for microphone access
4. 4Tap “Start Recording” and describe what you see, for example: queen seen, six frames of brood, stores heavy, calm bees, fed two litres of syrup
5. 5Tap “Stop Recording”. In a few seconds the app transcribes what you said and fills in the inspection
6. 6Check “What you said” and “What was recorded”. If something is wrong, tap “Re-record” or “Edit manually”
7. 7Tap “Save Inspection”, or save and go on to the next hive

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Limits and offline use:

• A recording can last up to 10 minutes on the free plan and 30 minutes on Pro
• The free plan includes 3 voice inspections per month; Pro has no limit. Typed inspections (Quick-Log) are unlimited on every plan
• Without signal the recording is saved on your phone and processed when you are back online

Voice inspections and voice notes use two external services. Before your first recording the app explains this and asks for your permission. If you tap “Not now”, nothing is recorded or sent, and the rest of the app works as usual.

What is sent, and to whom:

• AssemblyAI transcribes the recording into text
• Anthropic organizes the text into an inspection, or gives a note its title
• Only the recording and its text are sent, and only when you record. Nothing else from your account is sent

How to withdraw your consent, at any time:

Select a step to see where to tap

1. 1Open “Settings” in the app
2. 2In the “Privacy” section tap “AI processing of recordings” (it shows Allowed or Not allowed)
3. 3Tap “Withdraw” and confirm. Recordings are no longer transcribed, and the app asks again the next time you record

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Full inspections help you track the health and productivity of each hive over time. You can create inspections from the BeePulse app on your phone or from the web dashboard on your computer.

1. Navigate to 'Inspections' in the sidebar menu
2. Click 'New Inspection'
3. Select the hive you want to inspect
4. Choose the inspection type: routine, treatment, feeding, harvest, queen check, problem, or note
5. Set the inspection date (defaults to today)
6. Fill in the relevant sections and click 'Save'

Photos are a Pro feature. You can attach up to 10 photos per inspection (for visit-specific shots like brood pattern, queen, harvest) and up to 20 photos directly on each hive (for casual snapshots — winter cover, exterior, anything you want to remember).

1. On mobile, after saving a Quick-Log inspection, tap 'Add photos' on the result screen
2. On the hive detail page, tap '📷 Take photos' on the second action row — opens hive photos directly, no inspection required
3. Tap any past inspection in the hive card to manage its photos (add, view, delete)
4. Each captured photo shows in a fullscreen preview with Keep / Retake buttons before it's saved
5. Photos compress to ~150 KB and upload directly to encrypted cloud storage — fast even on field data

The queen and brood sections help you track the reproductive health of your colony.

• Queen Seen: Did you spot the queen during inspection?
• Laying: Is the queen actively laying eggs?
• Queen Cells: Any queen cells present (supersedure or swarm cells)?
• Queen Marked: Is the queen marked? What color?

• Eggs: Are eggs visible in cells?
• Larvae: Are larvae present and healthy?
• Capped Brood: Is there capped brood?
• Brood Pattern: Solid, spotty, or none?
• Frames of Brood: How many frames contain brood?

Record every treatment to build a complete treatment history for each hive. This is a Pro feature.

• Product: The treatment product used (e.g., oxalic acid, Apivar strips)
• Method: How the treatment was applied (strips, vaporization, drizzle, dust)
• Dose: The amount applied
• Applied Date / Removal Date: Track the treatment window
• Varroa Count: Record mite counts for monitoring effectiveness

Keep accurate records of every harvest to track production across seasons. This is a Pro feature.

• Honey (kg): Weight of honey harvested
• Wax (kg): Weight of wax collected
• Propolis (g): Amount of propolis gathered
• Frames Harvested: Number of frames taken
• Photos: Attach up to 5 photos per inspection

The inspection timeline overlays your inspection records on the monitoring charts, creating a powerful visual connection between what you observed and what the sensors recorded.

1. Open the Charts page from the sidebar
2. Select a hive that has both sensor data and inspections
3. Click the 'Inspections Timeline' toggle to show inspection markers
4. Hover over markers to see inspection summaries
5. Click a marker to open the full inspection details

Use the Notes section on the To Do page to jot down observations, reminders, or plans that aren't tied to a specific inspection.

1. Navigate to the 'To Do' page from the sidebar menu
2. Scroll down to the Notes section and click 'Add Note'
3. Write your note — it can be as long as you need
4. Optionally link it to a specific hive or apiary using the dropdowns
5. Click 'Add' to save. Your notes appear in the table below
6. Delete a note at any time by clicking the trash icon

The journal is the notebook that writes itself: every inspection, voice note, note and material you add is listed here, newest first, grouped by day. Nothing to fill in separately.

Select a step to see where to tap

1. 1Tap “Journal” at the bottom of the app
2. 2Everything you did appears here, newest first and grouped by day: inspections, voice notes, notes, materials needed and done, new hives and new apiaries
3. 3At the top, the filters narrow the list to one kind of work: “All”, “Inspections”, “Notes”, “Materials”, “Hives”
4. 4Tap an inspection to open it in full. Tap a note, a material or a new hive to jump to that hive
5. 5Anything you add with the + button (inspections, notes, materials) shows up here by itself

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Every hive has a section that shows how it has been doing: the weather at the apiary and everything you did at the hive, on the same time axis. It is complete without a scale; a smart scale only adds its own readings to it.

Select a step to see where to tap

1. 1Open a hive from “Apiaries” and tap the “Over time” section
2. 2Choose the period: “24 h”, “7 days” or “30 days”
3. 3The weather at the apiary is drawn for the same period, from the apiary's address. If the apiary has no address yet, the app asks you to set it
4. 4Below, the hive's events on the same time axis: inspections, treatments, feeding, harvests, materials needed, notes. Dashed lines mark inspections, treatments and harvests across the charts, so you can read a change against what you did
5. 5Tap an event to open it
6. 6With a BeePulse smart scale, this section also shows the latest readings and a chart for weight, battery, temperatures, pressure, humidity and noise. Without a scale you still have the weather and the events

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